WEDDINGS:
Once a wedding is booked, we have a list of important questions that help us put together our Event Summary. The Event Summary is a clear timeline of events with all details. A copy of this goes to our crew, Maitre D, Chefs, DJ, etc. When everything is written down clearly, you (the couple) feel more comfortable and we (the boat) have the information we need. Don’t worry! We take care of the details so you relax and enjoy!
Wedding Charter Questions:
- What time is boarding?
- Are you having additional 30 min. window for dockside ceremony onboard?
- VENDORS: Who are your vendors including photographer, entertainment, florist, officiant? We need names/contact phone numbers
What time are they coming to home port to board? They must make sure we are ready. If we are boarding in another port, they must set up at Lincoln Harbor and ride charter over unless they just step onboard and do nothing to set up - Have they provided us with liability insurance?
- GUEST COUNT?
- How many adults including bride/groom?
- How many children and their ages?
- How many vendors riding the charter?
- BAR PACKAGE?
- Non-alcoholic only?
- Beer, Wine, Soda on?
- Premium bar or Top Shelf?
- Are you bringing on any special bottles of something?
- What 3 beer choices would you like if any?
- What should we stock up more on if anything?
- Would you describe your crowd as light, medium, or heavy drinkers?
- Who is your officiant performing ceremony?
- Are you using our house DJ/MC?
- If outside DJ, are you renting our DJ sound equipment?
- If live music, please make sure musicians bring their own sound equipment for each level. The house system is more designed for DJ/ipod, not live
- Do you want trays of wine/water upon boarding or wait until after the ceremony?
- If it rains, we will move ceremony downstairs. We will let you determine this.
- Will there be anyone coming on early? How many?
- Will you be dressing in the bridal suite?
- Cake: Is your florist decorating the cake? Are you bringing a cake topper?
- Is there anyone coming with special needs? Wheel chair?
- Place card area is upstairs in cocktail level. Will you have place cards?
- Will you be bringing a DVD or anything for the downstairs DVD player?
- Will you be delivering any items before the charter?
- If so, when?
- Please mark charter date on box and any instructions
- Please bring a list in alpha order of guests with table numbers
- Please bring table cards in alpha order.
- Favors?
- SET UP:
- How many tables?
- How many people per table? The yacht gets narrower in the front (bow) of the yacht so we like to keep these sizes to 8. 10 tops are best in the back (stern).
- Sweetheart table of two?
- House table numbers?
- We will confirm with a floorplan
- CENTERPIECES
- Will your florist be utilizing anything we have including mirror bases or the crystal candle holder?
- If no, we will remove everything
- Full set up with champagne glasses on the table for toast?
- House linens? Ivory?
- Any special notes on the tables?
- Are you bringing your own table numbers or using ours?
- Menu cards?
- Favors for tables?
- Menu selections? Please list
- Need to know if there are any upgrades to the menu
- Are we doing a pre-plated salad or salad bar across from the buffet?
- One main buffet or additional buffet (for larger parties?)
- Are there any elderly guests that many need to be served?
- Buffet or sit-down dinner where we take orders?
- Any dietary restrictions we need to know about?
- Formal introductions? Please coordinate with DJ or band
- Do you need a spot for gift cards? Will you bring a box with a “slit” for this?
- Wedding cake cutting ceremony?
- We usually do this for pictures right after ceremony then cut cake and set up coffee while people go upstairs for dancing and then make an announcement
- ANY SPECIAL REQUESTS OR INFORMATION WE NEED TO KNOW?
- Gratuity: Most couples leave a cash gratuity at the end (minimum $1k) which gets split evenly among our crew. It is most appreciated.